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Overview of personal data classifications

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System ➔ HR & Security ➔ Personal data ➔ Classifications

Introduction

From May 25, 2018 onwards, the European General Data Protection Regulation (GDPR) will be enforced whereby businesses are required to protect the personal data and privacy of the citizens of the European Union (EU) for the transactions that occur within the EU member states. Thus, companies that collect data for the citizens in the EU countries must comply with the new rules. GDPR also regulates the exportation of personal data outside the EU.

This screen allows you to view, create, and maintain the personal data classifications.

What version are you using?

The information in this document is applicable to product update 416 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I create a personal data classification?

  1. In the System > HR & Security > Personal data > Classifications screen, click New. For more information on creating classifications, see Creating and maintaining personal data classifications.

How do I open the personal data classification?

  1. In the System > HR & Security > Personal data > Classifications screen, select a personal data classification.
  2. Click Open. For more information, see Creating and maintaining personal data classifications.

Keep in mind: The Open button will be enabled only if a personal data classification is selected.

How do I recode the personal data classification?

  1. In the System > HR & Security > Personal data > Classifications screen, select a personal data classification.
  2. Click Recode.
  3. Type the new code at New value.
  4. Click Recode.

Keep in mind: The Recode button will be enabled only if a personal data classification is selected.

How do I copy the personal data classification?

  1. In the System > HR & Security > Personal data > Classifications screen, select a personal data classification.
  2. Click Copy.
  3. Type the code of the personal data classification at Code.
  4. Type the description of the personal data classification at Description.
  5. Click Copy. The message “Copy: Code <xxxxx> To <xxxxx>. Continue?” will be displayed.
  6. Click Yes.

Keep in mind: The Copy button will be enabled only if a personal data classification is selected.

How do I delete the personal data classifcation?

  1. In the System > HR & Security > Personal data > Classifications screen, select a personal data classification.
  2. Click Delete. The message “Delete: Personal data classifications, <Code> - <Description>. Depending on the size of your company, this function may take a long time because all files will be checked. Delete?” will be displayed.
  3. Click Yes.

Keep in mind: The Delete button will be enabled only if a personal data classification is selected.

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Related documents

     
 Main Category: Attachments & notes  Document Type: Online help main
 Category:  Security  level: All - 0
 Sub category:  Document ID: 28.444.370
 Assortment:  Date: 26-09-2022
 Release:  Attachment:
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